Daten­schutz­erklärung – Haupt­stadt­kulturfonds

Please note that this is a translation of the GDPR-compliant text from the German page. You can find the original by clicking on ‘DE’ in the language settings at the top right.

The protection of personal data is very important to us. That is why we operate our online services in accordance with the applicable laws on data protection and data security. You can find out more about the legal requirements at dsgvo-gesetz.de and www.datenschutz.de .

In particular, we are subject to the provisions of the General Data Protection Regulation (EU GDPR) and the Federal Data Protection Act (BDSG-neu). This privacy policy applies only to our websites. If you are redirected to other sites via links on our pages, please inform yourself there about the respective handling of your data.

Below you will find information about the type, scope and purpose of the processing of personal data and the use of cookies in connection with the use of the website.

Definitions of the terms used (e.g. ‘personal data’ or ‘processing’) can be found in Art. 4 GDPR.

The responsible party within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection regulations is:

Office of the Capital Cultural Fund

c/o Senate Department for Culture and Social Cohesion

Brunnenstraße 188-190

10119 Berlin

We only collect or process your personal data if you provide it to us voluntarily, for example when you use the web form for project presentation. Data processing is based on your consent. You can revoke this consent at any time. We only use your personal data to provide you with the selected application or service.

We use cookies on our website. Cookies are small files that we send to the browser of your device when you visit our website and which are stored there. These enable us to perform various analyses. Cookies are able, for example, to recognise the browser you are using when you visit our website again and to transmit various information to us. Cookies enable us, among other things, to make our website more user-friendly and effective for you by tracking your use of our website and your preferred settings (e.g. country and language settings, as well as easy language and sign language). Cookies do not cause any damage to your device. They cannot execute programmes and do not contain viruses.

Various types of cookies are used on our website, the nature and function of which are explained in more detail below.

Legal basis

The processing of personal data by cookies used on this website, which are necessary for the technical operation of the website, is based on Art. 6 (1) lit. f GDPR. The use of all other cookies is only permitted after the user has been asked for and given their consent via the cookie privacy settings displayed. The data processing initiated in this way is based on Art. 6 (1) lit. a GDPR.

Storage period:

As soon as the data transmitted to us via cookies is no longer required for the purposes described above, this information is deleted.

Browser settings:

Most browsers are preset to accept cookies by default. However, you can configure your browser so that it only accepts certain cookies or no cookies at all. However, we would like to point out that you may no longer be able to use all the functions of our website if cookies are deactivated on our website through your browser settings. You can also delete cookies already stored in your browser via your browser settings. Furthermore, it is possible to set your browser to notify you before cookies are stored. As the various browsers may differ in their respective functions, we ask you to use the respective help menu of your browser for the configuration options. If you would like a comprehensive overview of all third-party access to your Internet browser, we recommend installing specially developed plug-ins for this purpose.

Every time you access the website, data is recorded in a log file. The following data is collected:

• the page from which the file was requested,
• the name of the file,
• the date and time of the request,
• the amount of data transferred,
• the access status (file transferred, file not found, etc.),
• a description of the type of web browser used

In accordance with the principle of data minimisation, the personal data ‘IP address’ is not stored. However, the website integrates individual services that store or analyse your IP address. Their nature and function are explained in more detail below.

The access logs on the web servers are stored for 7 days for the purpose of tracking and analysing unwanted external influences on the websites or servers (denial-of-service attacks, flood of requests from unwanted search engines, intrusion or compromise attempts, etc.). We also use the data to optimise the website and to ensure the security of our IT systems. The data is not evaluated for marketing purposes in this context.

Legal basis for processing:

The legal basis for the temporary storage of data is Art. 6 (1) lit. f GDPR.

Duration of storage:

The data is deleted after 7 days, as the log files are no longer required to achieve the purpose for which they were collected.

Right to object and right to erasure:

The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. Consequently, there is no possibility for the user to object.

We use the map service provided by OpenStreetMap (OSM). The provider is the OpenStreetMap Foundation (OSMF), 132 Maney Hill Road, Sutton Coldfield, West Midlands, B72 1JU, United Kingdom. When you visit a website that uses OpenStreetMap, your IP address and other information about your behaviour on this website will be forwarded to the OSMF. OpenStreetMap may store cookies in your browser or use similar recognition technologies for this purpose.

Furthermore, your location may be recorded if you have allowed this in your device settings, e.g. on your mobile phone. The provider of this site has no influence on this data transfer. For details, please refer to the OpenStreetMap privacy policy.

OpenStreetMap is used in the interest of an appealing presentation of our online offerings and to make it easy to find the locations we specify on the website. If corresponding consent is requested (e.g. consent to the storage of cookies), processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR; consent can be revoked at any time.

On our website, we offer users the opportunity to present their funded projects. To do so, they must fill out a web form with their personal data. The data is entered into an input mask, transmitted to us and stored. It is not passed on to third parties. The following data is collected as part of the process: project assignment/division, project format, project number, grant recipients, funding amount, email address, cooperation partners, URL links, project title, teaser text, project description headline, project description, images, videos, event location, postcode, street, house number, event period.

Legal basis for processing:

The legal basis for processing the data is Art. 6 (1) lit. a GDPR, provided that the user has given their consent.

Purpose of data processing:

The purpose is to enable the presentation of the funded projects.

Duration of storage:

The project data is not automatically deleted. The data entered in the form will remain on the website until you request its deletion, revoke your consent or the purpose for data storage no longer applies.

Right to object and right to erasure:

You can object to the processing at any time in accordance with Art. 21 GDPR and request the erasure of data in accordance with Art. 17 GDPR. To do so, please contact the office of the Capital Cultural Fund. You can find out what rights you have and how to exercise them in the lower section of this privacy policy.

We use the web analytics service ‘Mapp Intelligence (Webtrekk Analytics)’ from Webtrekk GmbH on our website to collect statistical data about the use of this website and to optimise the service accordingly. This is a statistics programme that records usage anonymously. The use of Mapp Intelligence enables us to anonymously analyse user behaviour, for which information transmitted by your browser is collected and evaluated.

Cookies are also used within the scope of Mapp Intelligence. These are text files that are stored on your computer and enable an analysis of your use of the website. For example, information about the operating system, browser, your IP address, the website you previously visited (referrer URL) and the date and time of your visit to our website is collected. The information generated by this text file about the use of our website is transferred to Mapp servers in Germany and stored there; it is not merged with other data or passed on to third parties.

All evaluations are carried out anonymously, i.e. personal identification features are replaced by a label for the purpose of excluding or significantly impeding the identification of the data subject. The IP address is only stored in abbreviated and thus anonymised form and is only used for session recognition, geolocation (up to city level) and to defend against attacks. The IP address is then immediately deleted, so that the data collected is anonymous and cannot be traced back to the identity of the user, even via the Internet service provider.

Legal basis for data processing:

The processing of personal data via the cookies used is based on the consent requested and granted via the cookie privacy settings displayed, in accordance with Art. 6 (1) lit. a GDPR. Furthermore, the improvement in the user-friendliness of the website made possible by the data analysis constitutes a legitimate interest pursuant to Art. 6 (1) lit. f GDPR.

Purpose of data processing:

The processing of anonymised user data enables us to analyse the surfing behaviour of our users on our website for statistical purposes. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to continuously improve our website and its user-friendliness.

Right to object:

You can object to the collection and storage of data by Mapp Intelligence at any time with future effect. To do so, please click on the following link:

I would like to be excluded from web analysis by Mapp Intelligence.

By confirming the link, a so-called opt-out cookie (webtrekkOptOut) is set on your data carrier. Please note that if you delete all cookies on your computer, this opt-out cookie will also be deleted, i.e. if you wish to continue to object to the anonymous collection of data by Mapp Intelligence, you must save the opt-out cookie again. The opt-out cookie is set per browser and computer. If you visit our website from home and work or with different browsers, you must activate the opt-out cookie in the different browsers or on the different computers.

Further information can be found in the privacy policy of Webtrekk GmbH.

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Weitere Informationen zur Datenverarbeitung und Hinweise zum Datenschutz durch Vimeo finden Sie in der Datenschutzerklärung von Vimeo.

Our website contains external links or hyperlinks to websites of other providers. These are to be distinguished from our own website content. This third-party content does not originate from us, nor do we have any influence over the content of third-party websites.

When you select an external link or hyperlink, you will be redirected from our website to the website of the third-party provider. In this case, we cannot guarantee the confidential handling of your data or compliance with data protection regulations by these external providers. The responsibility for this lies solely with the respective website provider.

If we become aware of illegal content on the external links or hyperlinks available on our website, we will remove the links in question immediately. Please contact the data protection officer if you have any information in this regard.

In accordance with the provisions of the General Data Protection Regulation (GDPR), you as a user have certain rights arising from the articles of the GDPR:

• Right of access (Art. 15 GDPR)
• Right to rectification (Art. 16 GDPR)
• Right to erasure (Art. 17 GDPR)
• Right to restriction of processing (Art. 18f. GDPR)
• Right to data portability (Art. 20 GDPR)
• Right to object (Art. 21 GDPR)
• Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)

Any changes to the privacy policy will be announced here on this website. If the provider wishes to use your data for other purposes, we will ask for your permission. The purpose of use of this data will only change with your consent.

If you have any questions or comments regarding data protection on the above-mentioned portals or would like information about the personal data stored about you, please contact the data protection officer. If you discover that personal data stored about you is incorrect, we will correct the data as soon as possible upon receiving your notification.